How to set up a Zebra Barcode Label Printer for Inventory System and Asset Tracking

 

How to set up a Zebra Barcode Label Printer for Inventory System and Asset Tracking

With a barcode label printer, you can easily modify your labels as your inventory changes. This label printing flexibility helps you stay on top of your inventory and keep track of your assets all the time. The printer is especially helpful when you move plenty of products or have seasonal products that require you to change your inventory labels regularly.

Barcode label printers are now available in mobile models that give you the ability to print labels immediately, virtually anywhere. Mobile printers from Zebra are one of the most efficient when it comes to this kind of printing. Combining advanced wireless connectivity technology, heavy-duty performance, and superior printing speeds, you can print Zebra labels anytime and anywhere, on the go.

 

Setting up your Zebra Barcode Label Printer: Step-by-Step Guide

If you have just bought a Zebra Barcode Label Printer, like a ZQ600, then you must be pretty excited to start using it right away. But just like with everything in this world, there’s a process that you need to follow. Before you can start printing labels for your inventory system, you need to set up your Zebra printer first. Fortunately for you, I have prepared a step-by-step guide on how you can do this right.

 

Step #1. Unpack everything from the Box

Once you receive the package, quickly open the Box and unpack everything inside. Make sure that you have all the parts which should include:

  • The Printer
  • Power Supply
  • Power Chord
  • Ribbon Take-Up Core
  • Sample Labels
  • Documentation and Warranty
  • Printer Driver
  • Cleaning Pen

Store all packaging materials and inspect every exterior surface for damage. Open the printer and examine the media compartment for damage to parts. In case you find shipping damage after reviewing your package, inform the shipping company directly and file a damage report. Zebra isn’t liable for any damage sustained during the shipment of the device. It also won’t be responsible for the repair of the damage per warranty policy. 

 

Step # 2. Prepare the Printer

Now that everything is out of the Box let us begin by preparing the printer and its power system. To ensure that the printer won’t carry electrical current, detach the power cord from the electrical outlet.

  1. Kindly make sure to turn off the power switch of the printer before proceeding.
  2. Connect the power cord to the power supply.
  3. Plug the other end of the cord into a suitable electrical outlet.
  4. Connect the power connector of the power supply into the power receptacle of the printer

 

Step # 3. Load the Roll Media

When loading a media roll labels into the compartment, you need to put it on the media hangers and then adjust the media guides.

a) Put the roll in the Media compartment

  1. Open the printer to access its media compartment by pulling the release levers towards you and gently lifting the cover. You can find the release levers on the side of the printer.
  2. Remove all the paper inside the media compartment.
  3. Please take out the exterior length of the media roll as it may have accumulated dust and dirt during shipment. You don’t want this loaded on your printer.
  4. Detach and hold open the pair of blue-green media hangers located at the base of the compartment.
  5. Position the media roll in a way that its print surface is facing up as its slides through the platen.
  6. Place the roll in the middle of the hangers and close them into the core.

b) Adjust the Guides

You can adjust the guides to lead the media to the platen and print head.

  1. Rotate the guide adjuster knob towards the back to unlock the media guides
  2. Thread the media through the guide
  3. Turn the adjuster knob towards the front to lock the media guides.

 

Step # 4. Load the Ribbon

After loading the media roll, next is the Ribbon. The process involves installing the ribbon supply and take-up rolls, then tightening it on the carriage.

a) Installing the Ribbon Supply Roll

Before you begin, ready the Ribbon by taking out its wrap and pulling out its adhesive strip.

  1. Thread the Ribbon through the carriage.
  2. Insert the right side of the roll into the supply hub.
  3. Insert the left side of the roll into the spokes of the left hub.
  4. Make sure that the supply roll aligns properly on both hubs.

b) Installing the Take-up Core

  1. Insert the right side of the core into the take-up hub.
  2. Insert the left side of the core into the spokes of the left hub.
  3. Make sure that the take-up core aligns properly on both hubs.

The first take-up ribbon core is part of the package when you purchase your printer. Consequently, use the empty supply core to cater to the next ribbon roll.

c) Attaching and tightening the Ribbon

You need to align the Ribbon properly, so it gets pulled into the core.  

  1. Connect the Ribbon into the take-up core using the adhesive strip from the new rolls. You can also use tape as an alternative.
  2. Dial the ribbon take-up knob counter-clockwise to take out the Ribbon’s slack.
  3. Close the printer cover by releasing its lock, lowering the cover, and pressing down gently until the latches snap into place.

 

Step # 5. Calibrate the Printer

At this point, the setup is almost complete. All we need to do now is to calibrate the printer manually, and we can start printing. Manual calibration will prompt the device to adjust the proper print width for your barcode labels.

  1. Go to the back of your printer and turn on the power button
  2. Wait for the green Feed button on top of the printer to light before proceeding to the next step.
  3. Long press the Feed button and maintain your hold until the status light LED flashes once. Release the Feed button.
  4. The printer will start dumping your labels.
  5. Once the printer stops dumping labels, long-press the Feed button again. However, you need to maintain your hold until the status light LED flashes four times. Release the Feed button.
  6. The printer will now start calibrating the right margins for your barcode labels.

 

Final Thoughts

Finding the best method to keep track of your inventory can seem like a daunting task. And when you have a large volume of products to store and ship every day, you need to figure out how to keep track of all of them effectively. If you can’t, then you’re inevitably guaranteeing an enormous amount of lost time for your business.

Using labels for your inventory system is one of the easiest ways to keep track of your products and assets. Labels help differentiate items that belong to various categories. When you’re searching for something in a rush, a label system will make it faster and easier for you to locate it and get back with your work.

With a Zebra Barcode Label printer, you can change your labels on the spot and easily adjust to an ever-changing inventory. If you plan on buying one to improve your inventory system and asset tracking process, you can use this guide to set up your device correctly.

See Infographic below↓

Leave a Reply