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Want to create custom labels in MS Word? You can do it easily (and for free) on Microsoft Word! Regardless if it’s for personal, professional, or commercial use, Microsoft Word offers a broad suite of features for making customized mailing labels.

Word lets you design labels fast and easy. Before you can begin with the design process, though, you need to have a template. Below, you will know precisely how to make a Microsoft Word label template right from scratch.

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Creating your Label Template using Microsoft Word

In this article, we will be using the 2010 version of Microsoft Word as our base model. If your computer has a different version, no need to worry. You’ll realize here that printing label templates in MS Word is just so easy! The steps should be very similar for any version of Word.

Creating-your-Label-Template-using-Microsoft-Word

Step 1.

Launch Microsoft Word from your computer. On the top navigation bar of Word, click on the Mailings tab, and select Labels. This action will open up a new window.

Learn More:

Step 2.

In the new window, click the Options button, which will open another window called Label Options. Click on the New Label button, and the Label details window will pop up on your screen. The Label details window allows you to configure the measurements of your label. The first configuration you need to do is to assign a name for your label and set its size to Letter (8 ½ x 11 in). 

In the majority of instances, the label manufacturer will give you the measurements you need. In case the measurements weren’t given for some reason, you can use a ruler to get them. Here’s how:

  • Top margin. Measure the space between the top edge of your label and the top border of the sheet.
  • Side margin. Measure the space between the left border of your label and the left edge of the sheet.
  • Vertical. Measure the space between the top edge of your label and the top edge of the label below it. This measurement includes the length of the label and the vertical area from the other label underneath it.
  • Horizontal. Measure the space between the left edge of the label and the left edge of the label beside it. The horizontal will include the width of the label and the horizontal space from the label next to it.
  • Label height. Measure the length of your label from the top edge to the bottom corner.
  • Label width. Measure the width of your label from the left edge to the right corner.
  • Numbers across. Count how many labels are running horizontally across the sheet from left to right.
  • Numbers down. Count how many labels are running vertically from the sheet from top to bottom.

Step 3.

Please enter all the measurements and numbers on their designated boxes; click the OK button to save the changes.

Step 4.

Select the product name you made earlier. It will appear in the Product number list on the Label options window. Click OK after selecting it.

Step 5.

Finally, click on the New Document button on the Envelopes and Labels window. You can now begin designing your custom label on Microsoft word!

Easily make your custom labels with Microsoft Templates

Microsoft Word has indeed come a long way from just a program for creating simple documents to now making templates for labels. What’s even more impressive is that Word has made the process fast and easy even for ordinary folks like us! Hopefully, these steps will help you design the perfect custom labels you need.

You can also use templates from label manufacturers if you don’t want to start from scratch. For instance, there are an assortment templates for Avery labels that you can download for free directly from their website. And through Avery Design and Print, you can easily make superb personalized products using our Avery compatible stickers. Just choose a template, customize your product, and print. It’s that fast and easy!

Check out our extensive selection of sheet laser labels stickers here at enKo Products. You’ll find stickers for product labeling and barcoding, labels for shipping and packaging, and a whole lot more!

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Frequently Asked Questions

Yes, there are a lot of label templates in Word. If you don’t want to create your own custom label, you can choose from an existing label template and just edit the content through these steps:

  1. With the Microsoft Word app open, click Mailings from the menu and then choose Labels.
  2. Click on Options to open the Label options window.
  3. Instead of clicking on New label to create your custom label, choose a label vendor from the Label vendors dropdown menu.
  4. Choose a product from the Product number field and then click OK.
  5. Type the label information in the Address text box.
  6. Click OK and then configure other settings before clicking on Print. You can also click on New Document to edit your label.

You can find the label templates by following the same steps above. Go to Mailings > Labels > Options. There, you will find various label templates you can choose from.

If you want to print continuous 4×6 labels, follow these steps:

  1. Open Microsoft Word, choose the Mailings tab, and then click on Labels under the Create section.
  2. Click Options and then under the Label vendors dropdown list, choose Avery US Letter.
  3. From the Product number field, choose 8389 and then click OK.
  4. In the Envelopes and Labels window, click on New Document. This will load a sheet of 4×6 labels on the page.
  5. Enter the content of your labels on each label. Just press Tab on your keyboard to go to the next label.
  6. To print your labels, just click Print.
  7. Go to Properties once the Print window opens.
  8. Proceed to the Paper/Quality tab.
  9. Set the size to Letter.
  10. Click OK.

If you are only going to print single 4×6 labels, below are the steps you can follow:

  1. Go to Word’s Page Layout options and then click Page Setup.
  2. Go to the Paper tab and then choose the Index Card option in the Paper size field.
  3. Click OK.
  4. Enter the details of your label and then print it.
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